Fields, Subfields and Data in the Institutional Records
Here is some information about the fields, subfields and data in the institution records. Here is a sample institutional record from the telnet version of the catalog:
You searched for the TITLE: almanac of business and ind
B100308600 BIBLIOGRAPHIC Information
TITLE Almanac of business and industrial financial ratios / by Leo Troy
IMPRINT Englewood Cliffs, N.J. : Prentice-Hall,
I100043884 INSTITUTION Information LOCATION: ci3ug
947 c152267|ccrefs|eHF5681.R25 T68x|f1976-1992, 1996-|g1996 |hannual|sN
948 o335349|bp|ccrefs|f1 copy ordered on 07-25-96|p4|sN
949 i3429019|b0|ccrefs|eHF5681.R25 T68x|v1996|w1|fo|sN 998 b2002260
Data stored in the Item, Order, Checkin, and Record subfields are:
Item Field - i field (MARC tag 949)
$a Item Record number on Local System
$b Item type from Local System
$c 5-character location code from Local System
$e Call Number
The Call Number is taken from the Item record on the Local System. If no Call Number exists in the Item record, then the system uses the Call Number in the local Bibliographic record.
$n Notes.
Contains the contents of the note field (i.e., "x" field) in the Item record on the Local System
$v Volume number
$w Copy number
$f Circulation Status code, including due date and holds if appropriate
byte 1 - one character local Item STATUS code
bytes 2-3 - two bytes indicating # of holds
bytes 4-9 - six bytes in network date format (yymmdd) show due date (Bytes 2-9 only occur when a due date or holds exist.)
$s Suppression code
N means do not suppress (local record's ICODE1 or ICODE2 is coded CONTRIBUTE)
Y means suppress (local record's ICODE1 or ICODE2 is coded CONTRIBUTE AND SUPPRESS)
$u URL for 856 field - URL associated with the local site (appears in the Institutional Holdings Display).
Accompanying text is specified by the $z tag. The OhioLINK system is configured to store Local item record 856 URLs in Central institution records. Note that the system stores only the first 856 URL that appears in an Innovative 'y' tagged field from the Local item record.
$z URL text
Text for 856 field URL specified by the $u tag (appears in the Institutional Holdings Display).
Example: i3429019|b0|ccrefs|eHF5681.R25T68x|v1996|w1|fo|sN|uhttp://www<library>.com|zAccess online version
Order Field - o field (MARC tag 948)
$a Order Record number on Local System
$b Acquisitions Type Code (ACQTYPE) on Local System
$c 5-character location code on Local System (one for each location)
$f Order status, containing one of two OPAC displayable phrases: "x copies ordered on mm-dd-yy" "x copies in process"
$p CODE3 of order record
$s Suppression Code
N means do not suppress (local record's CODE1, CODE2, CODE3, or CODE4 is coded CONTRIBUTE)
Y means suppress (local record's CODE1, CODE2, CODE3, or CODE4 is coded CONTRIBUTE AND SUPPRESS)
Example: o335349|bp|ccrefs|f1 copy ordered on 07-25-96|p4|sN
NOTE The OPAC message "x copies ordered on mm-dd-yy" is stored in the INN-Reach Central order field unless there is a received date in the RDATE field of the local Order record. If there is a received date in the RDATE field of the local Order record, the message "x copies in process" is stored instead. The "z" cancelled status in a local Order record does not affect what is stored on INN-Reach Central. Cancelled Order records will display as "ordered" or "in process" based on the RDATE unless they are suppressed from display on INN-Reach Central.
Checkin Field - c field (MARC tag 947)
$a Checkin record number on Local System
$c 5-character shelving location code from Local System (one for each location)
$e Call Number
Extracted from the local Checkin record. If no call number exists in the local Checkin record, the system extracts the call number from the local Bibliographic record.
$f Summary holdings statement from local Checkin record
$g Last issue received --***not updated, used, nor displayed
$h Identity field from local Checkin record
$s Suppression code
N means do not suppress (local record's SCODE1, SCODE2, SCODE3, or SCODE4 is coded CONTRIBUTE)
Y or any other value means suppress (local record's SCODE1, SCODE2, SCODE3, or SCODE4 is coded CONTRIBUTE AND SUPPRESS)
Example: c152267|ccrefs|eHF5681.R25 T68x|f1976-1992, 1996-|g1996|hannual|sN
856 Field - y field (MARC tag 856)
From the Local bibliographic record, any 856 URLs that appear in Innovative 'y' tagged fields. The OhioLINK system is configured to store 856 URLs from the Local bibliographic record in the Central institutiuon record.
Example: | uhttp://www.<library>.com |zAccess online version Record Field -
r field (MARC tag 998)
Bibliographic record number on Local System (identical to subfield $b in the 945 field in the master Bibliographic record)
Example: b2002260