IFLA 2001 - Boston

Preconference on Library Consortia

August 16-17, 2001



OVERVIEW.  This two day-long session, coordinated by NELINET, and co-sponsored by the General Research Libraries and Management and Technology Divisions of IFLA, and the International Coalition of Library Consortia (ICOLC), will bring together international librarians to explore global developments in library consortia.  The sessions will be conducted at the Boston Public Library, conveniently located in central Boston. Attendance at the preconference will enable you to gain first-hand information on emerging trends, learn effective management practices, make informed management decisions, and gain the latest information about library consortium management, content management, electronic information licensing, and resources.  You will not only be able to explore the best ideas from experts to help you determine the most appropriate strategies for your consortium, but also participate in a worldwide discussion on management issues vital to the delivery of efficient and cost-effective library consortium services.

An international audience is anticipated and the conference will provide an excellent preliminary to the papers and exhibition to follow at the main conference.  English is the language of the preconference presentations.

The preconference will be of interest to consortium managers, practicing librarians actively engaged or interested in the development of library consortia, consortium directors, library directors, library practitioners, information industry professionals, academics, and purchasers of electronic information and other consortial services.


The following is the tentative schedule for the program.  Abstracts for the programs listed below appear on this page immediately following the registration form.

THURSDAY, August 16
9:30 – 9:45        Welcome and Introductions
9:45 – 10:30      Library Consortia: How Did We Get Here? Where are We Going? Arnold Hirshon (NELINET)
10:30 – 11:00    Break
11:00 – 12:15    Administrative Issues
                            Governance and Management.  Kate Nevins (SOLINET)
                            Budget and Funding Options: Merryll Penson (GALILEO)
12:15 – 1:15      Lunch (provided)
1:15 - 2:00        Electronic Books, Journals and Beyond: Issues and Opportunities for Library Consortia. Tom Sanville (OhioLINK)
2:00 – 3:00        Panel Discussion: Best Practices and Pragmatic Opportunities
                             Tommaso Giordano (European University Institute, Italy)
                             Joan Rapp (University of Cape Town, South Africa)
                             Kjell Nillson (Swedish National Library, Sweden)
3:00 – 3:15        Break
3:15 – 4:15        Group Discussions.  (Choose one of the following)
                              1: E-resource licensing.  Discussion Leader: Margaret Landesman (University of Utah)
                              2: Virtual union catalogs.    Discussion Leader: Barbara Preece (Boston Library Consortium)
                              3: Digital library development.. Discussion Leader: to be announced
4:30 – 5:30        Reception

FRIDAY, August 17
9:30 – 9:45        Welcome
9:45 – 10:45      Electronic Resource Licensing – the State of the Art
                             E-Resource Decision Models:  Angee Baker (SOLINET)
                             National Purchasing Models: Alicia Wise (JISC, United Kingdom)
10:45 – 11:00    Break
11:00 – 12:00    Panel Discussion: Consortial Licensing – International Experiences
                              Hennie Viljoen (University of Stellenbosch, South Africa)
                              Warren Holder (University of Toronto, Canada)
                              Monika Segbert (eIFL)

12:00 – 1:00      Lunch (provided)
1:00  – 2:15       Technology Issues for Library Consortia.  Dan Iddings (Pennsylvania Academic Library Consortium, Inc.)
2:15  – 3:00       Group Discussions.  (Choose one of the following topics)
                             1: Consortial reports and statistics for electronic resources.  Discussion Leader: to be announced
                             2: Consortial funding: challenges and opportunities.  Discussion Leader: to be announced
                             3: Marketing consortial services and programs.  Discussion Leader: Susan Abell (NELINET)
3:00  – 3:15      Break
3:15  - 4:00       Future Growth, Future Strength -- Emerging Programs and Services for Library Consortia. David Kohl (University of Cincinnati)


Please submit your registration information via the form included at the end of this document. Submitting the form will cause an invoice to be displayed in your browser for printing. The invoice must be paid by check no later than August 3, 2001.  We regret that we are unable to accept credit cards and that we are unable to accept payment submitted electronically. All registration fee payments must be submitted by mail.  For non-U.S. payments, checks must clearly state that they are payable in U.S. funds. See the section on Registration Fees, below, for further details.

If you have any questions regarding accommodation, meals, or transportation please contact Kenna Juliani <kjuliani@nelinet.net> or Arnold Hirshon <ahirshon@nelinet.net>.  You may also call NELINET (+508-460-7700).


Conference fee: (including meals as shown in the schedule, but not accommodations): $350

Important.  When registering for the preconference, please note the following:

Payments must be sent no later than August 1, 20001 to the following address:

Kenna Juliani, Conference Arrangements
153 Cordaville Road, Suite 200
Southborough MA 01772-1833

Telephone inquiries: +508-460-7700


The preconference will be held at the historic Boston Public Library, which is conveniently located in the heart of downtown Boston, and nearby a number of hotels.

Boston Public Library (Main Library)
700 Boylston Street, Copley Square, Boston, MA 02117
Tel: 617-536-5400

Hotel Accommodations.  Registrants are responsible for making their own hotel accommodations.  Attendees of the IFLA Conference may use the IFLA Conference hotel registry.  For more information about making hotel reservations using the IFLA hotel booking form (including hotel locations and prices), consult the IFLA web site at http://www.ifla.org/IV/ifla67/reg-e.htm.   In addition, the following are some hotels that are near the Boston Public Library.

Registration Form

First Name:
Last Name
Position Title:
Your organization or institution (library, consortium, etc.):
Your full mailing address 
(please include street number, street, city, state/province, postal code, and country):
Voice telephone number:
FAX number:
Your complete e-mail address:
Hotel at which you will be staying (if known):
Registration Fee: 
Early registration (by June 15):  $250  

Registration (June 16 - July 30): $350 

A printable invoice will display in your browser after you submit this form.

Selection for Thursday Group Discussion Session
Topic 1: E-resource Licensing
Topic 2: Virtual Union Catalogs and Patron Circulation Systems
Topic 3: Digital Library Development
Selection for Friday Group Discussion Session Topic 1: Consortial Reports and Statistics
Topic 2: Consortial Funding
Topic 3: Marketing Consortia

When you submit this form, a copy of the information you submit will be e-mailed to the address you provided above. If you do not receive a response to this e-mail within a day, please resubmit this form.


THURSDAY, August 16

Library Consortia: How Did We Get Here?  Where Are We Going?
Speaker: Arnold Hirshon (NELINET)
Abstract: In this overview of the state of international consortia, the speaker will address the role and value of library consortia.  What are the different types of consortia, and how does the consortium’s organization affect its agenda?  What effect does the structure of the consortium have on its resulting programs and services? What are some of the best practices of consortia today?  How can consortia make themselves invaluable to their membership?  What are likely to be the future relationships among library consortia, their member libraries, and the information community at large?  What have been and will be the opportunities for increasing international library collaboration?

Governance and Management Issues
Speaker: Kate Nevins (SOLINET)
Abstract: The speaker will address governance and strategic management issues, including non-profit consortium legal structures, organizational models for consortia, sponsorship, effective committee structures, coping with the overlap of multiple consortium memberships, multi- and single-type consortium issues, and staffing.

Budgeting and Funding Options
Speaker: to be announced
Abstract: The speaker will address budget and funding opportunities, including funding formula models and issues, grant and foundation funding, membership dues and fees for services, and the marketing of consortium services.

Electronic Books, Journals and Beyond: Issues and Opportunities for Library Consortia
Speaker:  Tom Sanville, Executive Director, OhioLINK
Abstract: The speaker will address use patterns of full-text electronic resources based in a major consortial environment, including the balancing of shared and individual library collections of e-books and e-journals.  Extensive data available based upon use at OhioLINK, a leading academic library consortium, will be shared and examined to explore the potential implications for consortia in providing extensive access to electronic resources.

Panel Discussion: International Best Practices and Pragmatic Opportunities
Speakers: Hans Gelinjse (IUE, Italy); Joan Rapp (University of Cape Town, South Africa); Kjell Nillson (Swedish National Library, Sweden)
Abstract: This session will bring together an international panel of experts to focus on leading consortial programs and services.  What makes these programs successful, and what lessons have they learned?

FRIDAY, August 17

Electronic Resource Licensing – the State of the Art.     Two speakers will address the factors that make for a successful consortial license, including differences in contracts from an international perspective, and help attendees avoid some pitfalls.

    E-Resource Deicison Models
    Speaker: Angee Baker, SOLINET
    Abstract: The speaker will discuss e-resource decision models for selection and purchase, including product pricing and licensing.  The session will also explore cooperative collection development issues for libraries, including consortial collection assessment  and management of accessed-but-not-owned collections.  Long-term implications will also be discussed, including e-resource archiving and the effect of increasing mergers within the information industry.

    National Purchasing Models
    Speaker: Alicia Wise, Joint Information Steering Committee (United Kingdom)
    Abstract: The benefits and limitations of national purchasing models will be explored, with particular emphasis on the experience within the United Kingdom.  What have been the successes of such programs in the past, and what are the long-term effects of consortial collection management on local library collections?   What statistics and methods to evaluate the success or failure of an e-resource are required now and in the future?  What potential partnerships or business relationships should consortia consider pursuing, such as whether to engage the services of a subscription agent to manage the licensing of electronic resources?

Panel Discussion: Consortial Licensing – International Experiences.  The session will explore past and potential experiences in consortial licensing of electronic resources in different regions of the world.
Panelists:  Hennie Viljoen (University of Stellenbosch, South Africa); Warren Holder (University of Toronto, Canada)

Technology Issues for Library Consortia.
Speaker:  Dan Iddings, PALCI
Abstract:  The speaker will address technological issues for consortia, including basic infrastructure, and web-based program and service delivery, as well as emerging issues for consortial development.  In particular, the presentation will address technological issues for consortia, including internal infrastructure and membership programs and services.  How can consortia use technology most effectively to communicate with their members?  What should a consortium consider in the development of programs and services such as management of local library systems or maintaining consortial virtual union catalogs?  How can the consortium best prepare itself to develop, issue, and evaluating requests-for-proposals for technical systems, and for finalizing and managing such contracts?  The speaker may also  consider some of the emerging technological program, services and issues facing library consortia.

Future Growth, Future Strength -- Emerging Programs and Services In Library Consortia
Speaker:  David Kohl, University of Cincinnati
Abstract: The closing keynote will outline an agenda for the future.  Where are libraries heading, and how can consortia help libraries develop programs for the future that are predictive and responsive?   How can consortia become strategic partners with their libraries? What programs of the past will continue to be essential for the next five years?  How can consortia work internationally to ensure that the entire global community can benefit?  What local issues will consortia face?  What are the implications of external issues that will help to shape the agenda for consortia in the future, such as extended reference services, distance learning, intellectual property rights, and digital library development?  How can consortia work together internationally to help direct the future of the information world?